Executive Assistant to CEO

People & Finance – PARIS, FR
Department People & Finance
Employment Type Internal - Permanent employee
Minimum Experience Mid-level

About the team 🚀

Smart is looking for an exceptional Executive Assistant able to make immediate impact starting Day-1.

You will be responsible for providing day-to-day support to the CEO and will grow in a fast-paced environment where autonomy and proactivity are recognized. 

Your mission 👇

  • Plan, coordinate and make the CEO’s daily schedule happen
  • Facilitate travel arrangements for the CEO and other Executive Members
  • Organize meetings, conferences and internal events in collaboration with the Marketing team
  • Handle confidential and sensitive materials for the CEO
  • Prioritize conflicting needs using best judgement; handle matters proactively and efficiently, follow-through on actions plan until successful completion
  • Take initiative to make sure the CEO is prepared with the right documents and information ahead of meetings
  • Act as a liaison, on behalf of CEO, with Board members, Executives, Partners and Customers
  • Work closely with the Office Manager to ensure an exceptional workplace experience
  • Approve travel requests and expenses, ensuring they match our internal policy

About you  đŸ’Ș

  • 5 years successful experience as an EA in a fast-paced (ideally tech) environment
  • Hungry for challenges, forward thinking and constantly one-step ahead 
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail
  • Ability to achieve high performance goals and meet deadlines
  • Excellent written and verbal communication skills in English and French. Spanish is a plus
  • Ability to work independently on projects, from conception to completion
  • Strong interpersonal skills with ability to communicate with individuals at all levels
  • Sensitivity to confidential matters

Why you should apply... 

    • đŸ‘«Â We are one! At Smart, we care for our people. We are certified Great Place To Work and are constantly improving our working environment. Meet the team:  
    • 👍 Grow with us! You will work in a challenging and fast-paced profitable context with varied projects and get awesome opportunities to develop your skills and grow internally.
    • 👊 Leave your mark! Smart is a human-size company. Our employees thrive under autonomy and can easily have a strong impact on our business, customers and organization.
    • ✈ Live global! You will work across countries & cultures through career path or Backpackers Program, our interoffice exchange program to boost employees’ collaboration.

    • 🎯 We are transparent! We speak with fact and data and have a true culture of feedback. We believe in an open world and show a strong sense of integrity both internally & externally.
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    • Location
      PARIS, FR
    • Department
      People & Finance
    • Employment Type
      Internal - Permanent employee
    • Minimum Experience
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