About the job 🚀
As our Office Manager for Smart’s headquarter in Paris, you will play a central role focusing on soft services to ensure smooth day-to-day office operations. This is a position that requires a high-level of service attitude, communication and negotiation skills. If you are an ambitious Office Manager who thrives under autonomy in a dynamic and international environment, we’d love to hear from you!
Your mission 👇
Deal with order maintenance when necessary, troubleshoot malfunction of office equipment
Take responsibility for day-to-day office and kitchen services; evaluate new products and place orders, while adhering to budget
Maintain accurate floor plan and allocate desk space to teams (new starters, welcome pack, security access card…)
Maintain regular contact with your whole list of suppliers
Welcome external guests, as well as Smarties coming from other offices, and ensure a great on-site experience
Design an happiness management strategy plan, aligned on our core values, to enlive our Paris office
Manage your own budget to make things happen and ensure an outstanding workplace experience
Build strong relationships with Smarties to understand and anticipate their needs
Coordinate integration of new employees in Smart life
Assist with organization of events (hackathon, meetup, tech talks, drinks, clients events…), manage last minute changes and ensure smooth execution for all teams involved
About you 💪
Bachelor Degree with a first experience as an office manager in a fast-paced environment
You are recognized as a proactive person, constantly one step ahead and with attention to details
You can juggle lots of projects simultaneously and deadlines
You have amazing interpersonal skills and can communicate easily with people at all levels
You take pride in helping people, solving problems and getting things done
You are comfortable to negotiate contracts and track budget through forecasts
You have strong computer and Internet skills (MS Office, Google Suite, social networks)
Fluent French and English required
Why you should apply...
👫 We are one! At Smart, we care for our people. We are certified Great Place To Work and are constantly improving our working environment. Meet the team: https://youtu.be/BxvmLDyXct0
👍 Grow with us! You will work in a challenging and fast-paced profitable context with varied projects and get awesome opportunities to develop your skills and grow internally.
👊 Leave your mark! Smart is a human-size company. Our employees thrive under autonomy and can easily have a strong impact on our business, customers and organization.
✈️ Live global! You will work across countries & cultures through career path or Backpackers Program, our interoffice exchange program to boost employees’ collaboration.
🎯 We are transparent! We speak with fact and data and have a true culture of feedback. We believe in an open world and show a strong sense of integrity both internally & externally.